{"id":8690,"date":"2020-04-06T12:00:19","date_gmt":"2020-04-06T11:00:19","guid":{"rendered":"https:\/\/blogs.tees.ac.uk\/lteonline\/?p=8690"},"modified":"2020-04-06T10:36:01","modified_gmt":"2020-04-06T09:36:01","slug":"creating-accessible-powerpoints","status":"publish","type":"post","link":"https:\/\/blogs.tees.ac.uk\/lteonline\/2020\/04\/06\/creating-accessible-powerpoints\/","title":{"rendered":"Creating Accessible PowerPoints"},"content":{"rendered":"

When creating any learning resources within PowerPoint it is essential to ensure that the information contain within it can be accessed by all your students.<\/span>\u00a0Whilst r<\/span>emote teaching you won\u2019t be present to clarify your slides<\/span>, the\u00a0<\/span>following\u00a0tips<\/span>\u00a0can help to ensure your slides are\u00a0<\/span>accessible.<\/span><\/p>\n

Five\u00a0easy\u00a0tips for more accessible PowerPoint presentations:<\/h4>\n

Use <\/span><\/b>existing slide <\/span><\/b>layouts<\/span><\/b>\u00a0<\/span><\/h5>\n

Use a<\/span>n inbuilt slide layout or template within PowerPoint<\/span>.\u00a0<\/span>\u00a0<\/span>The inbuilt slide layouts provide a <\/span>correct\u00a0<\/span>reading order\u00a0<\/span>of\u00a0<\/span>the elements on the slide<\/span>, es<\/span>sential<\/span>\u00a0for a<\/span>nyone using<\/span>\u00a0screen reader<\/span>\u00a0to read\u00a0<\/span>aloud<\/span>\u00a0slides<\/span>.\u00a0\u00a0<\/span>If you need t<\/span>o adapt a layout check\u00a0<\/span>the reading order\u00a0<\/span>with<\/span>\u00a0the tab key<\/span>,<\/span>\u00a0<\/span>t<\/span>he focus will move to\u00a0<\/span>the next object as a screen reader<\/span>\u00a0would<\/span>.\u00a0<\/span>Chosen templates\u00a0<\/span>should\u00a0<\/span>have a<\/span>\u00a0<\/span>high contrast<\/span>\u00a0<\/span>colour<\/span>\u00a0scheme.\u00a0\u00a0Try<\/span>\u00a0<\/span>and keep\u00a0<\/span>layouts visually\u00a0<\/span>consistent to improve overall comprehension<\/span>\u00a0by making your slides easy to scan and find information<\/span>.\u00a0<\/span>\u00a0<\/span><\/p>\n

Why?\u00a0\u00a0<\/span><\/b>Structured layouts are easier for everyone to\u00a0<\/span>comprehend\u00a0<\/span>and are essential to anyone\u00a0<\/span>using\u00a0<\/span>a screen reader<\/span>.\u00a0\u00a0<\/span>\u00a0<\/span><\/p>\n

How<\/span><\/b>?<\/span><\/b>\u00a0<\/span>Learn how to\u00a0<\/span>check the reading order of slides<\/span><\/a>\u00a0and change the sequence of objects.\u00a0\u00a0<\/span>\u00a0<\/span><\/p>\n

Make your\u00a0<\/span><\/b>text\u00a0<\/span><\/b>content readable\u00a0<\/span><\/b>\u00a0<\/span><\/h5>\n

For written content keep it simple and concise on slides.\u00a0 When\u00a0<\/span>adding<\/span>\u00a0text u<\/span>se simple, sans serif fonts\u00a0<\/span>such as Arial\u00a0<\/span>in\u00a0<\/span>at least the default 18 point size<\/span>.\u00a0 Leave plenty of white space on slides by limiting the amount of t<\/span>ext on each slide.\u00a0\u00a0<\/span>Generally,<\/span>\u00a0<\/span>don\u2019t<\/span>\u00a0add more than 7 lines of text per slide.\u00a0<\/span>\u00a0<\/span>\u00a0<\/span><\/p>\n

Why?<\/span><\/b>\u00a0\u00a0<\/span>Uncluttered slides with c<\/span>lear<\/span>er<\/span>\u00a0text will be\u00a0<\/span>more\u00a0<\/span>readable\u00a0<\/span>and<\/span>\u00a0<\/span>will help those with visual impairment and dyslexia.\u00a0\u00a0<\/span>\u00a0<\/span><\/p>\n

How?<\/span><\/b>\u00a0 Follow the\u00a0<\/span>guidelines for inclusive learning resources<\/span><\/a>\u00a0<\/span>for more information on how to improve text- based\u00a0<\/span>and\u00a0<\/span>presentation\u00a0<\/span>resources for accessibility.\u00a0<\/span>\u00a0<\/span><\/p>\n

Use descriptive web links\u00a0<\/b><\/span>\u00a0<\/span><\/h5>\n

To further help in the clarity of written content try not to add full web addresses to slides.\u00a0 In most cases your web links should be a description of where the link will take the reader.\u00a0 Never use \u2018click here\u2019 instead try to incorporate the link into a sentence to give context.\u00a0 If you need to add the full address include the title of the web page.\u00a0 <\/span>\u00a0<\/span><\/p>\n

Why?\u00a0<\/span><\/b>Descriptive web links make it clear where the link will take the reader.\u00a0 <\/span>\u00a0<\/span><\/p>\n

Add\u00a0<\/span><\/b>visuals\u00a0<\/span><\/b>\u00a0<\/span><\/h5>\n

The use of visuals can be effective to explain concepts<\/span>\u00a0by\u00a0providing\u00a0<\/span>additional ways of representing materials<\/span><\/a>\u00a0to suit different learners.<\/span>\u00a0<\/span>Including visuals on slides\u00a0<\/span>can\u00a0<\/span>also\u00a0<\/span>breakup blocks of text\u00a0<\/span>improving layout<\/span>.\u00a0<\/span>Alternative text\u00a0<\/span>should be added\u00a0<\/span>to<\/span>\u00a0image<\/span>s<\/span>\u00a0<\/span>that<\/span>\u00a0<\/span>are\u00a0<\/span>not\u00a0<\/span>purely\u00a0<\/span>decorative.\u00a0\u00a0<\/span>Any<\/span>\u00a0image that represent some form of information such as pictures, charts and diag<\/span>rams should contain a descriptive text alternative.<\/span>\u00a0This is especially important if the visual is not\u00a0<\/span>summarised<\/span>\u00a0elsewhere on the slide.<\/span>\u00a0<\/span>\u00a0<\/span><\/p>\n

Why?<\/span><\/b>\u00a0<\/span>V<\/span>isual<\/span>\u00a0elements on slides<\/span>\u00a0<\/span>add another means of representing content<\/span>.\u00a0<\/span>\u00a0<\/span><\/p>\n

How?<\/span><\/b>\u00a0\u00a0<\/span>Find out how to\u00a0<\/span>a<\/span>dd alternative text to a shape, picture, chart, SmartArt graphic<\/span><\/a>,\u00a0in Microsoft Office.<\/span>\u00a0\u00a0<\/span>\u00a0<\/span>\u00a0<\/span><\/p>\n

Use the accessibility checker<\/span><\/b>\u00a0<\/span><\/h5>\n

The\u00a0<\/span>inbuilt\u00a0<\/span>A<\/span>ccessibility\u00a0<\/span>C<\/span>hecker\u00a0<\/span>in<\/span>built\u00a0<\/span>in<\/span>\u00a0PowerPoint will check for the abo<\/span>ve potential issues in your PowerPoints before you upload them to the VLE.\u00a0\u00a0<\/span>The checker\u00a0<\/span>can\u00a0<\/span>help\u00a0<\/span>identify<\/span>\u00a0pot<\/span>ential missing features<\/span>\u00a0including missing\u00a0<\/span>alternative\u00a0<\/span>text on images<\/span>.\u00a0<\/span>\u00a0<\/span>The checker can\u00a0<\/span>also\u00a0<\/span>assist in tasks such as<\/span>\u00a0clarify the\u00a0<\/span>reading\u00a0<\/span>order of any diagrams within your\u00a0<\/span>presentation<\/span>\u00a0<\/span>while you work<\/span>.<\/span>\u00a0\u00a0<\/span>\u00a0<\/span><\/p>\n

Why?<\/span><\/b>\u00a0 Doing a check before uploading your presentation will flag potential issues.\u00a0\u00a0\u00a0<\/span>The checker will help ensure that your presentations\u00a0<\/span>are\u00a0<\/span>perceivable, operable, understandable, and robust<\/span><\/a>.\u00a0\u00a0<\/span>\u00a0<\/span><\/p>\n

How?<\/span><\/b>\u00a0 Us<\/span>e<\/span>\u00a0the\u00a0<\/span>Accessibility Checker\u00a0<\/span>for\u00a0<\/span>accessible PowerPoint presentations<\/span><\/a>.\u00a0\u00a0<\/span>The\u00a0<\/span>Accessibility Checker online<\/span><\/a>\u00a0<\/span><\/b>can help you identify most issues although some features will need the desktop version.<\/span>\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

When creating any learning resources within PowerPoint it is essential to ensure that the information contain within it can be accessed by all your students.\u00a0Whilst remote teaching you won\u2019t be present to clarify your slides, the\u00a0following\u00a0tips\u00a0can help to ensure your slides are\u00a0accessible…<\/p>\n","protected":false},"author":45,"featured_media":6830,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"footnotes":"","_jetpack_memberships_contains_paid_content":false},"categories":[277,3],"tags":[],"yoast_head":"\nCreating Accessible PowerPoints - LTE Online<\/title>\n<meta name=\"description\" content=\"When creating any learning resources within PowerPoint it is essential to ensure that the information contain within it can be accessed by all your...\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blogs.tees.ac.uk\/lteonline\/2020\/04\/06\/creating-accessible-powerpoints\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Creating Accessible PowerPoints - 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