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Video presentation and presentation slide instructions

PRE-RECOREDED VIDEO PRESENTATION SUBMISSION

The technical programme of UPEC 2021 will be hosted using the virtual conference platform Whova. To allow participants across the globe to have access to the technical content, all authors of accepted and registered papers are required to submit a video presentation of their work and accompanying slides by 2 August 2021 to EDAS. The presentations and slides will be available to watch on demand to participants through Whova before, during and after the conference for a few months (exact dates to be confirmed in due course).

During the conference, one of the registered authors representing the paper will also be expected to present a short “elevator pitch” to prompt an interactive discussion within themed panel sessions that considers the paper. This will be a 2-minute summary of the paper with one accompanying slide.

PRESENTATION SLIDES

Please use the conference PowerPoint template available here UPEC2021_Presentation_template

The pre-recorded video presentation is expected to be a maximum of 10 minutes. So, we recommend 1 slide per minute. Including also a summary slide for the “elevator pitch”, this is the order is indicative of how to organise the presentation, it can be adapted to the specific needs:

Slide 1: Title Slide

Slide 2: Introduction

  • General context
  • Notes on the state of the art

Slide 3: Motivation

  • Research gap(s)
  • Main unsolved issues

Slide 4: New contributions

  • Proposed advances to the state of the art

Slides 5 and 6: Method of Analysis

  • Hypotheses
  • Formulation
    • (Highlight the main novel elements of the proposed approach)
    • (Avoid the inclusion of too many equations)
    • (Explain the symbols used)

Slides 7 and 8: Results

  • Graphs / Tables
  • Comments

Slide 9: Discussion

  • Main findings
  • Specific remarks

Slide 10: Conclusions

Slide 11: Separator slide (retain it as it is)

Slide 12: Elevator pitch summary slide for panel discussion.

The presentation slides can be uploaded to EDAS in PowerPoint or PDF format.

PAPER VIDEO PRESENTATION INSTRUCTIONS

The presentation can be recorded by any of the co-authors named on the paper. Please prepare and upload a video of your presentation, comprised of a brief introduction with webcam, if desired, followed by voice over slides for your presentation. This is a requirement for your paper to appear in IEEE Xplore. Please note that the file must be a video file in MP4 format (more details below). Please do not try to upload PowerPoint or PDF files.

There are several video conferencing tools available to easily record a presentation. With this method, you may show your face via webcam (if you’d like) and display your slides as you talk. You may use any meeting software as long as you get a good quality recording and your final file is in the MP4 format. Here are some links to instructions on recording a meeting on common platforms:

For authors who are not able to use any of the above methods, you can use the free software ActivePresenter, which allows also to capture simultaneously yourself while speaking and your slides: https://atomisystems.com/download/?__c=1

You can also use the two-step method covered below:

GUIDELINES FOR PREPARING YOUR VIDEO

Duration: 10 minutes

File size: 250MB max

Video file format: mp4

Dimensions: Minimum height 720 pixels, aspect ratio: 16:9

Please note the final specifications will be checked at the time of submission and files not compliant may not be uploaded.

Please make sure to use the UPEC 2021 presentation template for your slides in the video. The sparator slide and Elevator pitch summary slide should not be covered in the recorded video as they are meant for live panel discussion.

We will make the elevator pitch available at the live panel session via screen share so that the author representing the paper at the live panel session can provide a 2 minute summary.

TIPS FOR RECORDING
  1. Use as quiet an area as possible
  2. Avoid areas that have echo
    1. Rooms should be fairly small
    2. Sound dampening with carpeting, curtains, furniture
  3. Hardline internet connection recommended, but if unavailable, a strong Wi-Fi connection
  4. Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”. Avoid using default built-in microphone on computer.
  5. Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if needed.

UPLOADING YOUR PRESENTATION SLIDES AND VIDEO RECORDING (DEADLINE: 2 AUGUST 2021)

  1. Go to EDAS
  2. Go to My Papers
  3. Click on your paper title
  4. Click on presenting-author

Answer the questions on presenting author and age under 30 and click submit. If you are unable to answer these questions on EDAS, please use alternative Forms link to submit the information: https://forms.office.com/r/PLUW2tgppH

  1. Click on Video Presentation

Upload your MP4 video file to your paper record.

  1. Click on Presentation-slides

Upload your PowerPoint or PDF presentation slides to your paper record.

If you have any issues with uploading your video recording or presentation slides, please contact us @ adminupec2021@tees.ac.uk

Important: videos that are not received by the deadline will be considered no-shows in accordance with the IEEE non-presented paper policy.